Chatham Historical Society

347 Stage Harbor Road P.O. Box 381, Chatham, MA 02633

Telephone: (508) 945-2493 FAX: (508) 945-1205 email: markcwilkins@verizon.net

Collection Use and Photocopy Policy and Fees

1. All photographic prints and photocopied material are supplied for study purposes only, unless permission is obtained from The Chatham Historical Society (CHS).

2. The CHS reserves the right to refuse to photograph or photocopy fragile or rare materials.

3. Obtaining copies of CHS material does not imply the right to publish them or to permit them to be copied. The museum must receive a request in writing, which describes the nature and purpose of the proposed use, publication or exhibition and the exact material desired for use.

4. When permission is granted, all materials to be reproduced are subject to a Reproduction Rights Fee over and above copying costs.

5. All reproduction fees cover a one-time use, in one language, one edition and one country distribution.

6. Materials and permission to reproduce may not be re-used, transferred, assigned or sold without written permission of the Chatham Historical Society.

7. All matters of publication copyright rest entirely with the publisher.

8. Any reproduction that is used as an illustration in any manner must bear the credit line: Courtesy of The Chatham Historical (MA) Society.

9. The CHS may require one complimentary copy of the publication in which the image or artifact is reproduced. If a copy of the publication has been requested, it should be sent to the CHS within one month of the date of publication.

10. All black and white or color negatives remain the property of the Chatham Historical Society. No negatives will be sold or loaned.

11. Personal photography of museum collections material is prohibited. Arrangements must be made through the museum Curator.

12. Use of The Chatham Historical Society images or collection material on CD-ROM or any Internet application is strictly prohibited.

FEES

1. Library use fees:

a. Non-members $5.00 per day

b. Members: no fees

2. Telephone, written and email requests for information to be mailed will carry a $10 fee for the first hour (or any fraction thereof) of research plus any photocopying costs and postage. Beyond the first hour the charge for research done by museum and library staff will be $15 per hour.

3. Photocopying is $.25 per page.

4. Television, media, and commercial crews will be charged a flat fee of $100 for filming on museum property, plus additional fees for staff time subject to permission for specific use and payment in advance.

5. Commercial organizations, business, and non-profit organizations desiring to purchase positive images, black and white or color prints owned by the Chatham Historical Society will pay processing cost of images, staff time (if necessary), use fee of $10 to $125 per image depending upon use, and postage. Unless credit has been established, purchases are to be paid in advance.

6. Individuals desiring to purchase positive images for study purposes only, owned by The Chatham Historical Society will pay processing costs of images and use fee which is $10 for the first image, and $8 for each additional image. Processing costs, use fee and postage must be paid in advance unless credit has been established.

7. Normal delivery time is ten days following an application and order. A surcharge will be added for rush orders, priority handling cannot be guaranteed.

Approved by the Executive Board of The Chatham Historical Society at its meeting on February 12, 2002. (Adapted from a form used by the Martha’s Vineyard Historical Society)